City Clerk

Vision Statement

The Office of The City Clerk acts in service to the Governing Body and citizens to facilitate all legal requirements relative to meetings, agendas, official communications, and legislation.

Mission

The City Clerk functions as the official keeper of the City's seal and documentarian of record for all adopted legislation. This position is also responsible for the cataloging of City records and contracts. The Clerk organizes agendas for all City Council meetings and posts all information relative to all required public hearings, budget adoptions and amendments, plan reviews. 

The Office plans and organizes all events for Mayor and Council: retreats, seminars, training classes, and ceremonial gatherings. The City Clerk also works in conjunction with the Henry County Election Superintendent regarding the voter registration list and qualifying candidates for municipal elections. The position also responds to all legally submitted public requests for information, while reporting to the Governing Body and the City Administrator.

Responsibilities & Duties

• The City Clerk's responsibilities and duties include:
• Recording and maintaining the Council's official actions in minutes
• Coordinating and distributing agendas
• Maintaining contracts, ordinances and resolutions
• Coordinating the records management and retention program
• Ensures adoption and publishing of the Code of Ordinances
• Attests signatures of the Mayor and Council and is the official keeper of the City seal
• Liaison with the County's Elections Superintendent to verify voter registration list and municipal elections
• Ensures that all open record requests are responded to in accordance to the Open Records Act
• Reporting responsibilities/ filings to the Georgia Ethics Commission
• Serves as the Coordinator for the City's liability insurance and occurrences
• Certifies any city documents requested for court proceedings
• Coordinates the City's annual Christmas Parade